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QANTAS AIRCREW CLUB INC.
CONSTITUTION
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QANTAS AIRCREW CLUB INC.
CONSTITUTION
(1) NAME
The name of the Association shall
be "The Qantas Aircrew Club Incorporated" referred to in the rules as "the
Association".
(2)
OBJECTS
The objects of the Association
shall be to provide recreational and sporting equipment and facilities together
with other equipment and facilities deemed suitable by the committee as well as
to promote and organise social activities amongst the flight staff employees
of Qantas Airways Limited and its subsidiaries as well as
contracted flight staff employees whilst on company
service.”
(3)
MEMBERSHIP
(a) Subject to these
rules, the members of the Association shall comprise those who are members
immediately prior to incorporation together with such other people and
organisations as the committee admits to membership subject to the date of
incorporation.
(b) Membership shall be open to all
flight staff employees of Qantas Airways Limited and its subsidiaries as well as
contracted flight staff employees on payment of periodical or yearly dues.
(c) Guest membership may be offered
on a daily basis to a person other than flight staff by any one of the office
bearers of the Association (i.e. President, Manager or Assistant Manager) at his
or her sole discretion.
(d) A register of members shall be
kept by the Association showing the name and membership number of each member.
Members' addresses and membership commencement and cessation dates will be kept
by Qantas Airways Limited.
(4)
MEMBER'S LIABILITY
The members of the Association
shall have no liability to contribute towards the payment of debts and
liabilities of the Association or the costs, charges and expenses of the winding
up of the Association except to reimburse to the Association the amount of any
unpaid membership fees.
(5)
MANAGEMENT - BY COMMITTEE
(a) The Association shall have its
affairs controlled and managed by a committee elected at the Annual General
Meeting (herein called “the Committee”).
(b) The Committee shall comprise a
maximum of 25 members elected at each Annual General Meeting by financial
members of the Association present at that meeting).
(c) The office bearers of the
Association (President, Manager and Assistant Manager) shall be elected from
amongst the Committee members elected at the Annual General Meeting by the
Committee members).
(d) At a Committee meeting, a
quorum shall consist of any three Committee members together with any one of the
President, Manager or Assistant Manager. All decisions reached by the quorum
shall be subject to acceptance by a majority of the Committee of the
Association.
(e) The Committee shall meet at
least four times per year or as often as deemed necessary; such meetings are to
be convened by any of the President, Manager or Assistant Manager.
(f) The Committee may at any time
co-opt the services of members to perform specific duties on behalf of the
Committee.
(g) Any casual vacancy occurring
within the committee may be filled by a member appointed by the Committee. Any
casual vacancy occurring within the office bearers may be filled by a Committee
Member elected by the Committee.
(h) Each member of the Committee
shall hold office from the date of his or her election or appointment until the
next Annual General Meeting.
(i) A member of the Committee shall
cease to hold office upon resignation in writing; removal as a member of the
Association; resignation as aircrew or absence from three Executive Committee
meetings without approval from the Committee.
(6)
GENERAL MEETINGS
(a) An Annual General Meeting of
the Association shall be held each year within six months from the end of the
financial year of the Association.
(b) The Committee of the
Association may convene a special general meeting of the Association at its
discretion. A special general meeting of the Association must be convened by the
Committee within three months of receipt of a written request to do so from a
minimum of 5% of the members of the Association.
(c) The Committee shall give
members at least fourteen days notice of all general meetings and notices of
motion. In case of general meetings where a special resolution is to be
proposed, notice of the special resolution shall be given to members at least
twenty-one days before the meeting.
(d) At the Annual General Meeting
the following business shall be transacted:
(i) Confirmation of the minutes of
the last Annual General Meeting and any recent special general meeting.
(ii) Receipt of the Committee's
report upon the activities of the Association in the last financial year.
(iii) Election of the Committee.
(iv) Receipt and consideration of a
statement from the Committee which is not misleading and gives a true and fair
view for the last financial year of the Association’s:
* Income and expenditure
* Assets and liabilities
(e) The quorum for the general
meeting shall be five members present in person and within half an hour of the
time appointed for the general meeting. If a quorum is not present the meeting
shall be dissolved.
(f) Voting at general meetings
shall be by a show of hands unless a secret ballot is demanded by a majority of
those present at the meeting. Any decision shall be made by a
simple majority vote except for those matters which must be decided by special
resolution where a three-quarter majority of those present at the meeting is
required.
(g) All votes shall be given
personally and there shall be no voting by proxy.
(h) In the case of an equality of
votes the person appointed to chair the general meeting shall have a second or
casting vote.
(i) Nominations of candidates for
election as Committee members may be made at the Annual General Meeting or in
such other ways as determined by the Association at the general meeting.
(j) Written notice of all general
meetings shall be displayed on crew notice boards or published in the crew
newsletters at least twenty-one days prior to the general meeting.
(7)
OFFICE BEARERS
(a) The President or in
the President’s absence, the Manager or in the absence of both the President and
the Manager, the Assistant Manager shall act as Chairperson at each general
meeting of the Association.
(b) If the President, Manager and
Assistant Manager are absent from a meeting or unwilling to act, the members
present at the meeting shall elect one of their number to act as Chairperson for
that meeting.
(c) The Manager shall ensure that
the records of the business of the Association, including the rules, register of
members, minutes of all general and committee meetings and a file of all
correspondence are kept. These records shall be available for inspection by any
member and shall be held in the custody of the Manager or a suitable person
appointed by the committee.
(d) The Manager shall ensure that
all money received by the Association is paid into an account in the
Association's name.
(e) Major and unusual expenditure
shall be authorised in advance by the Committee or a general meeting.
(f) The Manager shall ensure that
correct books and accounts are kept showing the financial affairs of the
Association. These records shall be available for inspection by any member and
shall be held in the custody of the Manager or a suitable person appointed by
the committee).
(8)
SPECIAL RESOLUTIONS
(a) A special resolution must be
passed by a general meeting of the Association, to effect the following changes:
(i) A change of the Association's
name.
(ii) A change of the Association's
rules.
(iii) A change of the Association's
objects.
(iv) An amalgamation with another
incorporated Association.
(v) To voluntarily wind up the
Association and distribute its property.
(vi) To apply for registration as a
company or a co-operative.
(b) A special resolution shall be
passed in the following manner:
(i) Notice of the meeting to
consider a special resolution must be given to the members by publication in
Qantas Airways Limited crew newsletters and websites.
(ii) The notice must give details
of the proposed special resolution and give at least twenty-one days notice of a
meeting.
(iii) A quorum must be present at
the meeting.
(iv) At least three-quarters of
those present must vote in favour of the resolution.
(v) In situations where it is not
possible or practical for a resolution to be passed as described above, a
request may be made to the Corporate Affairs Commission for permission to pass a
resolution in some other way.
(9)
PUBLIC OFFICER
(a) The Committee shall ensure that
a suitable adult person is appointed as Public Officer.
(b) The first Public Officer shall
be the person who completed the application for incorporation of the
Association.
(c) The Committee may at any time
remove the Public Officer and appoint a new Public Officer provided the person
appointed is 18 years of age or older and a resident of New South Wales.
(d) The Public Officer shall be
deemed to have vacated his/her position in the following circumstances:
(i) Death.
(ii) Resignation.
(iii) Removal by the Committee or
at a general meeting.
(iv) Mental illness.
(v) Residency outside New South
Wales.
(e) When a vacancy occurs in the
position of Public Officer the Committee shall, within fourteen days, notify the
Department of Fair Trading by the prescribed form and appoint a
new Public Officer.
(f) The Public Officer is required
to notify the Department of Fair Trading by the prescribed form in the following
circumstances:
(i) Appointment of a new Public
Officer (with in fourteen days)
(ii) A change of the Public
Officer’s residential address (within fourteen days).
(iii) A change in the Association's
objects or rules (within one month).
(iv) A change in the membership of
the Committee (within fourteen days).
(v) Details of the Association's
financial affairs (within one month after the Annual General Meeting).
(vi) A change in the Association's
name (within one month).
(g) The Public Officer may be an
Office Bearer, Committee member or any other person regarded as suitable for the
position by the Committee.
(9A) DISPUTES
(a) The law of the State of New
South Wales Australia shall govern any and all disputes and/or claims of any
nature arising between the Association and its members.
(b) All members of the Association agree to submit to
the jurisdiction of the courts and tribunals of the State of New South Wales
Australia and further agree that the courts and tribunals of no jurisdiction
shall be competent to determine disputes and/or claims of any nature arising
between the Association and its members.
(c) Any reference to ‘members’ in this clause includes
former members.
(10) GENERAL
(a) The banker of the Association
shall be determined year by year by majority decision of the Committee.
(b) The funds of the Association
may also be deposited in other savings institutions as the Committee by a
majority decision decides.
(c) All monies received shall be
banked within a period of seven days.
(d) All accounts payable on behalf
of the Association shall be paid by the following methods:
(i) Cheque signed by any two of
the President, Manager, Assistant Manager and Operations Manager.
(ii) Direct transfer of funds from
accounts of the Association for payment of expenditure incurred. All payments
are to be approved by either any one of the President, Manager, Assistant
Manager and Operations Manager.
(e) Expenditure for new equipment
at slip ports shall be recommended as the occasion arises by the Committee as
provided for in this Constitution. The financial year shall be from 1st July to
30th June the following year. Accounts for this period shall be prepared,
audited and prominently displayed for the information of all members not later
than 31st July the following year. The annual subscription shall be fixed at the
Annual General Meeting each year by a majority of those present at that meeting.
(f) The payment of subscriptions
shall be made by deductions from the members pay through the
Qantas Airways and its subsidiaries payroll systems or by the payment of an
annual fee by contracted and subsidiary airline flight staff
employees. Such money shall be deposited to the nominated account at regular
monthly intervals.
(g) The accountant for the
association shall be a person who is not a member of the Association who holds
appropriate accountancy qualifications. He or she shall be selected by a
majority vote of the Committee year by year. The President, Manager or Assistant
Manager are ineligible to vote in the selection of the accountant for the
Association).
(10A)
RISK WARNING
(a) Members
are hereby warned that use of the equipment and/or facilities provided as a
result of membership of the Association exposes members to a risk of personal
injury and subsequent economic loss whether the equipment is used properly or
improperly.
(b) Members are further advised
that each particular facility or piece of equipment may subject the user to a
particular risk of injury peculiar to that activity. It is the responsibility of
the member to make him or herself aware of any particular risk of injury
associated with an activity before engaging in that activity and to take all
care in using the equipment and/or facilities provided as a result of membership
of the Association.
(c) A member who uses the equipment
and/or uses or enters the facilities provided as a result of the membership of
the Association does so at his or her own risk.
(11)
MISCELLANEOUS
(a) The Committee shall decide what
facilities and equipment shall be provided for the members.
(b) Notwithstanding any exceptions
provided for in this Constitution only financial members of the Association may
use the equipment provided for by the Association
(c) All members of the Association
must produce a valid membership card to the caretaker of equipment or to any
member of the Committee on request.
(d) Membership cards are not
transferable.
(e) Members are responsible for the
proper care of equipment of the Association in their possession.
(f) Equipment is to be returned
immediately after use in a clean condition and is not to be kept overnight.
(g) The Committee is empowered to
temporarily suspend or cancel the membership of any member it considers guilty
of misuse, maltreatment or misappropriation of equipment of the Association or
conduct that brings the Association into disrepute. Such temporary
suspension or cancellation of membership shall be determined only after a
unanimous vote of the Committee members present at a committee meeting held
subsequent to the member being informed of;
(i) The nature and content of any
allegations made against the member;
(ii) Notice of the venue of the
committee meeting convened for the discussion of the allegations being provided
to the member;
(iii) The member being informed of
his or her right to be present to answer any allegations against the member;
(iv) The member having the right to
respond to the allegations made against him or her.
(h) Replacements and repair of
equipment may be authorised by any one of the President, Manager or Assistant
Manager at their his or her sole discretion. Committee members may approve
replacement or repairs to the value of $A500 in each slip port at his or her
sole discretion.
(i) Incidental expenses incurred by
members may be recovered on production of receipts for any expenses claimed.
Payments must be authorised by the President, Manager or Assistant
Manager.
(j) An equipment register must be
kept at each hotel in which equipment owned by the Association is stored. The
register is to be completed by all members when borrowing equipment and noted
when equipment is returned. Such return is to be duly noted in
the appropriate section of the register by the member concerned.
(k) Unless the return of equipment
is noted as required members shall be expected to accept charges penalties
for losses or replacement of equipment against their signature.
(l) Where no direct caretaker is in
charge the member having used the equipment shall be responsible for its return
and proper completion of the register.
(m) An updated Standard Station
Equipment List shall be included in the Minutes of each meeting.
(n) Members are responsible for
ensuring that the equipment of the Association and or any hotel/venue is in a
safe and good state of repair prior to using such equipment and further are
required to report defects that are discovered to render the equipment not safe
to use or not in good state of repair to the President, Manager, Assistant
Manager or Committee Member as the case may be in accordance with subclause
(11)(h).
(12)
WINDING UP
In the event of changes in the
policies of the Association or its operating practices or the requirements of
the members of the Association, the Association may be wound up on the
instigation of the majority vote of all financial members.
Upon such dissolution the assets of
the Club shall be distributed in accordance with Section 53 of the Associations
Incorporated Act, 1989.
(13)
THE COMMON SEAL
The Common Seal of the Association
shall be kept in the custody of the Manager. It shall only be affixed to a
document with approval of the Committee. The stamping of the Common Seal shall
be witnessed by the signatures of two members of the Committee.
As amended by AGM 10th
December 2004 |
