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Proposed Changes To: QANTAS AIRCREW CLUB INC. CONSTITUTION The document below is the a draft of our Clubs' constitutions with proposed changes indicated by the bold italic text. QANTAS AIRCREW CLUB INC. CONSTITUTION
The name of the Association shall be "The Qantas Aircrew Club Incorporated" referred to in the rules as "the Association".
The objects of the Association shall be to provide recreational and sporting equipment and facilities together with other equipment and facilities deemed suitable by the committee as well as to promote and organise social activities amongst the flight staff employees of Qantas Airways Limited and it’s subsidiaries as well as contracted flight staff employees whilst on company service.”
(a) Subject to these rules, the members of the Association shall comprise those who are members immediately prior to incorporation together with such other people and organisations as the committee admits to membership subject to the date of incorporation. (b) Membership shall be open to all flight staff employees of Qantas Airways Limited and its subsidiaries as well as contracted flight staff employees on payment of periodical or yearly dues. (c) Guest membership may be offered on a daily basis to a person other than flight staff by any one of the office bearers of the Association (i.e. President, Manager or Assistant Manager) at his or her sole discretion. (d) A register of members shall be kept by the Association showing the name and membership number of each member. Members' addresses and membership commencement and cessation dates will be kept by Qantas Airways Limited.
The members of the Association shall have no liability to contribute towards the payment of debts and liabilities of the Association or the costs, charges and expenses of the winding up of the Association except to reimburse to the Association the amount of any unpaid membership fees.
(a) The Association shall have its affairs controlled and managed by a committee elected at the Annual General Meeting (herein called “the Committee” (b) The Committee shall comprise a maximum of 20 members elected at each Annual General Meeting by financial members of the Association present at that meeting.) Replace paragraph (b) with: (b) The Committee shall comprise a maximum of 25 members elected at each Annual General Meeting by financial members of the Association present at that meeting. (c) The office bearers of the Association (President, Manager and Assistant Manager) shall be elected from amongst the Committee members elected at the Annual General Meeting by the Committee members.) (d) At a Committee meeting, a quorum shall consist of any three Committee members together with any one of the President, Manager or Assistant Manager. All decisions reached by the quorum shall be subject to acceptance by a majority of the Committee of the Association (e) The Committee shall meet at least four times per year or as often as deemed necessary; such meetings are to be convened by any of the President, Manager or Assistant Manager. (f) The Committee may at any time co-opt the services of members to perform specific duties on behalf of the Committee. (g) Any casual vacancy occurring within the committee may be filled by a member appointed by the Committee. Any casual vacancy occurring within the office bearers may be filled by a Committee Member elected by the Committee (h) Each member of the Committee shall hold office from the date of his or her election or appointment until the next Annual General Meeting. (i) A member of the Committee shall cease to hold office upon resignation in writing; removal as a member of the Association; resignation as aircrew or absence from three Executive Committee meetings without approval from the Committee.
(a) An Annual General Meeting of the Association shall be held each year within six months from the end of the financial year of the Association. (b) The Committee of the Association may convene a special general meeting of the Association at its discretion. A special general meeting of the Association must be convened by the Committee within three months of receipt of a written request to do so from a minimum of 5% of the members of the Association. (c) The Committee shall give members at least fourteen days’ notice of all general meetings and notices of motion. In case of general meetings where a special resolution is to be proposed, notice of the special resolution shall be given to members at least twenty-one days before the meeting. (d) At the Annual General Meeting the following business shall be transacted: (i) Confirmation of the minutes of the last Annual General Meeting and any recent special general meeting. (ii) Receipt of the Committee's report upon the activities of the Association in the last financial year. (iii) Election of the Committee. (iv) Receipt and consideration of a statement from the Committee which is not misleading and gives a true and fair view for the last financial year of the association’s: * Income and expenditure * Assets and liabilities (e) The quorum for the general meeting shall be five members present in person and within half an hour of the time appointed for the general meeting. If a quorum is not present the meeting shall be dissolved. (f) Voting at general meetings shall be by a show of hands unless a secret ballot is demanded by a majority of those present at the meeting. Any decision shall be made by a simple majority vote except for those matters which must be decided by special resolution where a three-quarter majority of those present at the meeting is required. (g) All votes shall be given personally and there shall be no voting by proxy. (h) In the case of an equality of votes the person appointed to chair the general meeting shall have a second or casting vote. (i) Nominations of candidates for election as Committee members may be made at the Annual General Meeting or in such other ways as determined by the Association at the general meeting. (j) Written notice of all general meetings shall be displayed on crew notice boards or published in the crew newsletters at least twenty-one days prior to the general meeting.
(a) The President or in the President’s absence, the Manager or in the absence of both the President and the Manager, the Assistant Manager shall act as Chairperson at each general meeting of the Association (b) If the President, Manager and Assistant Manager are absent from a meeting or unwilling to act, the members present at the meeting shall elect one of their number to act as Chairperson for that meeting. (c) The Manager shall ensure that the records of the business of the Association, including the rules, register of members, minutes of all general and committee meetings and a file of all correspondence are kept. These records shall be available for inspection by any member and shall be held in the custody of the Manager or a suitable person appointed by the committee (d) The Manager shall ensure that all money received by the Association is paid into an account in the Association's name (e) Major and unusual expenditure shall be authorised in advance by the Committee or a general meeting. (f) The Manager shall ensure that correct books and accounts are kept showing the financial affairs of the Association. These records shall be available for inspection by any member and shall be held in the custody of the Manager or a suitable person appointed by the committee)
(a) A special resolution must be passed by a general meeting of the Association, to effect the following changes: (i) A change of the Association's name. (ii) A change of the Association's rules. (iii) A change of the Association's objects. (iv) An amalgamation with another incorporated Association. (v) To voluntarily wind up the Association and distribute its property. (vi) To apply for registration as a company or a co-operative. (b) A special resolution shall be passed in the following manner: (i) Notice of the meeting to consider a special resolution must be given to the members by publication in Qantas Airways Limited crew newsletters and websites. (ii) The notice must give details of the proposed special resolution and give at least twenty-one days notice of a meeting. (iii) A quorum must be present at the meeting. (iv) At least three-quarters of those present must vote in favour of the resolution. (v) In situations where it is not possible or practical for a resolution to be passed as described above, a request may be made to the Corporate Affairs Commission for permission to pass a resolution in some other way.
(a) The Committee shall ensure that a suitable adult person is appointed as Public Officer. (b) The first Public Officer shall be the person who completed the application for incorporation of the Association. (c) The Committee may at any time remove the Public Officer and appoint a new Public Officer provided the person appointed is 18 years of age or older and a resident of New South Wales. (d) The Public Officer shall be deemed to have vacated his/her position in the following circumstances: (i) Death. (ii) Resignation. (iii) Removal by the Committee or at a general meeting. (iv) Mental illness. (v) Residency outside New South Wales. (e) When a vacancy occurs in the position of Public Officer the Committee shall, within fourteen days, notify the Department of Fair Trading by the prescribed form and appoint a new Public Officer. (f) The Public Officer is required to notify the Department of Fair Trading by the prescribed form in the following circumstances: (i) Appointment of a new Public Officer (with in fourteen days) (ii) A change of the Public Officer’s residential address (within fourteen days). (iii) A change in the Association's objects or rules (within one month). (iv) A change in the membership of the Committee (within fourteen days). (v) Details of the Association's financial affairs (within one month after the Annual General Meeting). (vi) A change in the Association's name (within one month). (g) The Public Officer may be an Office Bearer, Committee member or any other person regarded as suitable for the position by the Committee. Add the following paragraph: (9a) DISPUTES
(a) The banker of the Association shall be determined year by year by majority decision of the Committee. (b) The funds of the Association may also be deposited in other savings institutions as the Committee by a majority decision decides (c) All monies received shall be banked within a period of seven days. (d) All accounts payable on behalf of the Association shall be paid by the following methods: (i) Cheque signed by any two of the President, Manager, Assistant Manager and Operations Manager. (ii) Direct transfer of funds from accounts of the Association for payment of expenditure incurred. All payments are to be approved by either any one of the President, Manager, Assistant Manager and Operations Manager (e) Expenditure for new equipment at slip ports shall be recommended as the occasion arises by the Committee as provided for in this constitution. The financial year shall be from 1st July to 30th June the following year. Accounts for this period shall be prepared, audited and prominently displayed for the information of all members not later than 31st July the following year. The annual subscription shall be fixed at the Annual General Meeting each year by a majority of those present at that meeting. (f) The payment of subscriptions shall be made by deductions from the members pay through the Qantas Airways and its subsidiaries payroll systems or by the payment of an annual fee by contracted and subsidiary airline flight staff employees. Such money shall be deposited to the nominated account at regular monthly intervals. (g) The accountant for the association shall be a person who is not a member of the Association who holds appropriate accountancy qualifications. He or she shall be selected by a majority vote of the Committee year by year. The President, Manager or Assistant Manager are ineligible to vote in the selection of the accountant for the Association. Add the following paragraph: (10a) RISK WARNING
(a) The Committee shall decide what facilities and equipment shall be provided for the members. (b) Notwithstanding any exceptions provided for in this Constitution only financial members of the Association may use the equipment provided for by the Association (c) All members of the Association must produce a valid membership card to the caretaker of equipment or to any member of the Committee on request. (d) Membership cards are not transferable. (e) Members are responsible for the proper care of equipment of the Association in their possession.
(f) Equipment is to be returned immediately after use in a clean condition and is not to be kept overnight. (g) The Committee is empowered to temporarily suspend or cancel the membership of any member it considers guilty of misuse, maltreatment or misappropriation of equipment of the Association or conduct that brings the Association into disrepute. Such temporary suspension or cancellation of membership shall be determined only after a unanimous vote of the Committee members present at a committee meeting held subsequent to the member being informed of; (i) The nature and content of any allegations made against the member (ii) Notice of the venue of the committee meeting convened for the discussion of the allegations being provided to the member (iii) The member being informed of his or her right to be present to answer any allegations against the member (iv) The member having the right to respond to the allegations made against him or her.) (h) Replacements and repair of equipment may be authorised by any one of the President, Manager or Assistant Manager at their his or her sole discretion. Committee members may approve replacement or repairs to the value of $A500 in each slip port at his or her sole discretion” (i) Incidental expenses incurred by members may be recovered on production of receipts for any expenses claimed. Payments must be authorised by the President, Manager or Assistant Manager. (j) An equipment register must be kept at each hotel in which equipment owned by the Association is stored. The register is to be completed by all members when borrowing equipment and noted when equipment is returned. Such return is to be duly noted in the appropriate section of the register by the member concerned. (k) Unless the return of equipment is noted as required members shall be expected to accept charges penalties for losses or replacement of equipment against their signature. (l) Where no direct caretaker is in charge the member having used the equipment shall be responsible for its return and proper completion of the register. (m) An updated Standard Station Equipment List shall be included in the Minutes of each meeting.
In the event of changes in the policies of the Association or its operating practices or the requirements of the members of the Association, the Association may be wound up on the instigation of the majority vote of all financial members. Upon such dissolution the assets of the Club shall be distributed in accordance with Section 53 of the Associations Incorporated Act, 1989.
The Common Seal of the Association shall be kept in the custody of the Manager. It shall only be affixed to a document with approval of the Committee. The stamping of the Common Seal shall be witnessed by the signatures of two members of the Committee.
As amended by AGM 8thSeptember 2003 |
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